FollowUpThen is a simple, flexible email address that can be with any email system on any device. Explore below how this simple email address can boost your productivity. Experiment above as you go!
How many times have you looked at the same message sitting in your inbox that you kept there "just so you don't forget"? Forward it to FollowUpThen instead – it will arrive back the moment you need it. Out of sight, out of mind. Inbox zero might actually be closer than you think.
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Become your own personal assistant and make your future-self look good. Schedule exactly the right information to appear at exactly the right time – contact info, links, boarding passes, etc. Use our tasks feature to ensure something gets done along with SMS alerts if it's really important.
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Emailing a forgetful recipient? Use our response detection feature to make sure your email doesn't get lost. Think of it as "response insurance". And what this really means is.... drum roll... you don't have to keep the original email in your inbox as a reminder!
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Help others be more productive by scheduling automatic reminders for as many as 15 people at once. Delegate tasks using our tasks feature, or automatically follow up only if they don't respond. Any time you put FollowUpThen in the "cc" field, those in the "to" field will be notified.
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Your time is money. Placing one FollowUpThen email address in the 'bcc' field is all you need to schedule a followup reminder. It works from your phone, computer or tablet and with autocomplete, it takes just a few seconds.
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FollowUpThen can transform your inbox from a nagging list of "don't forget" emails into a short series of action items that are relevant to that moment in time. A traditional to-do list is great for actions that can be done at any time. If your actions are time-dependent, use FollowUpThen to do the right task at the right time.
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Auto-Complete: When using FollowUpThen (especially with mobile email), auto-complete is your friend. We can help set up auto-complete FollowUpThen addresses with this simple trick: Send an email to firstname.lastname@example.org. We'll respond back with about 70 of the most popular formats. Hit "reply" on that email, and the formats will be saved!
vCard: Adding the FollowUpThen vCard to your address book is also an option.
@fut.io: Our short domain @fut.io is also a great way to save on keystrokes. It works just like the full domain (for example, email@example.com, firstname.lastname@example.org, etc only shorter!
You can use FollowUpThen in the "Cc", "Bcc" or "To" fields of your email. Each behaves differently:
Here are examples of some of the scheduling formats you can use. There are many more however! Use the below dates as a starting point. Experiment more in the box above.
Auto-complete is your friend. We can help set up FollowUpThen addresses with this simple trick: Send an email to email@example.com. We'll respond back with about 70 of the most popular formats. Hit "reply" on that email, and you'll be firstname.lastname@example.org
We also have handy vCard
Abbreviations work as well
A few more abbreviations – this time with the short domain.
Follows up on the next occurrence of the specified time.
Note the use of the period (.) in some of the examples to clarify different parts of the date where needed.
Reminders at custom intervals
Response detection was built to give you peace of mind when emailing forgetful recipients, while at the same time keeping your inbox free from unneeded followups.
Unlike a normal followup a "response detection" followup will be cancelled if a reply has been received. This feature works for both 'cc' and 'bcc' scenarios, depending on if you want the recipient to be reminded, or just yourself.
How to use:
As mentioned, above this applies to both 'cc' and 'bcc' followups the followup can only be sent to only you, or to your forgetful recipient as well.
Premium users can add "-sms" to their followups to receive text message reminders. SMS reminders can be combined with tasks and recurring reminders as well. For example:
This feature is perfect for keeping important tasks at the top of the stack until they're marked as complete. Like your very own, exceedingly persistent, personal assistant.
Unlike normal followups, tasks will continue to followup every 24 hours until marked as complete (or cancelled). Create a task by adding -t to the end of the followup time.
Tasks can be assigned to yourself, or someone else. To assign a task to yourself, use the 'to' or 'bcc' fields. To assign a task to someone else, send them an email and put the format in the 'cc' field.
Here is an example that illustrates what will happen when you assign a task to someone else:
Result: This task has been assigned to Reilly. Both he and the sender will an email confirming the task which also includes links to complete or cancel it. In 3 days, if Reilly has not yet marked the task as complete, an email will be sent to both Reilly and the sender. At this point, either Reilly or the sender can choose to cancel or complete the task. If both do neither, another reminder will be sent in 24 hours. If Reilly marks the task as complete, the original sender will get a notification. Again, if neither party completes or cancels the task, a 3rd reminder will be sent in 24 hours, and so on.
Note: Tasks does not yet work as recurring reminders.
Premium users can view and manage their followups without leaving their calendar.
Calendar integration has been optimized for mobile (iOS, Android, Windows) to quickly manage reminders from anywhere. It will still work on desktop calendars (including Google Calendar), however, different calendar programs treat links differently. Some auto-link email address and links, some do not.
You can check "Disable Action Emails" on your settings page to turn action emails (shown above) into regular links which some calendar programs (such as Google Calendar) may recognize as clickable links.
The calendar feed (available on your calendar page) is in Webcal format, compatible with nearly all modern calendar applications.
Setup instructions vary for each calendar system, but can usually be found by searching for "add calendar subscription in [your calendar program]".
Viewing and editing:
Just email email@example.com. Within a few seconds, you'll receive a return email containing your pending followups, together with links to edit or cancel them.
Premium users can also use manage their followups through a simple web interface.
There is a handy shortcut to cancel a followup: Simply forward a message later on that thread to firstname.lastname@example.org.
This works by searching for followups with matching subjects (minus the "Fwd:", "Re:", etc). If found, we'll cancel it on the spot (and will let you know). If more than one matching followup is found, we'll respond with a list of matching followups. You can decide which to cancel from there.
Prevent Duplicate Followups
Here is a tip: When scheduling a new followup but would like to ensure there isn't a followup already existing on that thread, add email@example.com in the 'bcc' field in addition to your reminder. (Note: We will only auto-cancel reminders if exactly one match is found. Read Viewing, Editing and Canceling Reminders for more)
After enabling email actions on your settings page, clicking on certain FollowUpThen links (ex: postpone) will allow you to perform the action by composing and sending an email instead of loading an external site.
How They Work
These "action emails" let you provide instructions for FollowUpThen without leaving your email, saving you countless seconds of your life that would have otherwise been spent waiting for your browser. These emails work based off of a "key" (random series of characters) at the bottom that tells FollowUpThen what to do.
Unfortunately not all email programs support this type of "email link". For example, the "Gmail" app on iOS, Mailbox for iOS and some others and some versions of the native Android mail client do not yet allow these actions. If you rely on one of these platforms it might be best to leave this option disabled.
Clicking a "postpone" button will compose a postpone email. Freely change the 'to' field to any FollowUpThen address, and hit send. The followup will be postponed.
This lets you easily re-send your original email to the original recipients with a followup message. Everyone in the 'to' field of the original email will receive the followup (not the 'cc' or 'bcc' fields).
If you write a followup message (in the top-part of the email) it will be added to the original email, just as if you re-sent the original with a followup message. If you don't write a followup message, your default message will be used (which you can set here). The followup emails looks like it is coming from you, with a few minor exceptions. Read the details of what this message looks like or send yourself an example by composing an email to yourself and putting firstname.lastname@example.org in the 'cc' field.
Have a question that isn't answered here? Just email email@example.com!
Try out different formats to see what happens!
When you're done exploring, make sure to check out the "My Followups" page from the top menu.
The tour is finished, but there is still more to explore including calendar integration, SMS reminders, delayed followups and more. The 'How To Use' page has it all. Check it out, then enjoy your new productive inbox! We leave you with some of our most popular uses:
Schedule an email to arrive right when you need it.
Bcc FollowUpThen on your next email to them. We'll remind you to follow up.
Leaving emails in your inbox? Postpone them until you actually need them.
Some tasks don't belong on a to-do list or a calendar. An email reminder might be all you need.
Schedule recurring reminders for birthdays, anniversaries and other events right from your email.
Get your meeting notes in your inbox the moment before the meeting, your boarding pass right before your flight.
We know what you're thinking: This looks great, but do I really have to type all those characters? Actually, no! That's what auto-complete is for.
We can send you an email to help this process. In the 'cc' field of that email are about 75 common formats. Hitting 'reply all' on that email will save those formats for you in the future.
We've been busy around here. Have a look around to find out more about the awesome new features we've added to help you get more done with email.