@followupthen.com

How To Use FollowUpThen

FollowUpThen is a simple, flexible email address that can be with any email system on any device. Explore below how this simple email address can boost your productivity. Experiment above as you go!

To, Cc and Bcc

You can use FollowUpThen in the "Cc", "Bcc" or "To" fields of your email. Each behaves a bit different:

  • TO: Only you receive the followup.
  • BCC: Only you receive the followup. (No recipients can see that you are using an email reminder service. Followup includes the original email for reference).
  • CC: Everyone in the 'to' field (up to 15) receives a followup in addition to yourself.

Time Formats

Here are examples of some of the scheduling formats you can use. There are many more however! Use the below dates as a starting point. Experiment more in the box above.

Save keystrokes!

Adding the FollowUpThen vCard to your address book will let your email program auto-complete FollowUpThen addresses as you start typing them. Especially handy for tiny mobile keyboards.

Download vCard

Time Interval

  • 1minute@followupthen.com
  • 2hours@followupthen.com
  • 3days@followupthen.com
  • 4weeks@followupthen.com
  • 5months@followupthen.com
  • 6years@followupthen.com

Abbreviations work as well

  • 15m@followupthen.com
  • 2h@followupthen.com
  • 3d@followupthen.com

A few more abbreviations – this time with the short domain.

  • 4w@fut.io
  • 5mo@fut.io
  • 6y@fut.io

Specific Time of Day

Follows up on the next occurrence of the specified time.

  • 11am@followupthen.com
  • 1132am@followupthen.com
  • 1630@followupthen.com
  • 1500@followupthen.com

Specific Date

  • mar30@followupthen.com
  • 22april@followupthen.com
  • 1Jan2014@followupthen.com
  • December2nd2016@followupthen.com
  • December2.2016@followupthen.com

Specific Date and Time

Note the use of the period (.) in some of the examples to clarify different parts of the date where needed.

  • 12pmAug25@followupthen.com
  • Aug25.12pm@followupthen.com
  • 1300.7.Aug.2015@followupthen.com
  • September14.3pm@followupthen.com
  • 9amSept14th2015@followupthen.com
  • 9amTomorrow@followupthen.com

Day of Week

  • tuesday@followupthen.com
  • tues@followupthen.com
  • monday3pm@followupthen.com

Unique Days of Month

  • LastDayOfMonth@followupthen.com
  • 3rdThursday@followupthen.com
  • 2ndFri@followupthen.com

Handy Scheduling Terms

  • tomorrow@followupthen.com
  • nextweek@followupthen.com
  • nextmonth@followupthen.com
  • am@followupthen.com
  • pm@followupthen.com
  • tonight@followupthen.com
  • noon@followupthen.com

Recurring Reminders

Daily reminders

  • every1pm@followupthen.com
  • every6am-sms@followupthen.com
  • everyDay630am@followupthen.com
  • everyDay1600@followupthen.com
  • 6pmDaily@followupthen.com
  • Daily1800@followupthen.com
  • daily5pm@followupthen.com
  • weekdays5pm@followupthen.com
  • weekdays9am@followupthen.com

Weekly reminders

  • everywed@followupthen.com
  • everywed630pm@followupthen.com
  • everywednesday1600@followupthen.com
  • everyMonday9am-sms@followupthen.com (includes a text message)

Monthly reminders

  • every15th@followupthen.com
  • every1st8am@followupthen.com
  • 1600every1st@followupthen.com (Hour must come first with 24hr in this context)
  • 8amEvery14th@followupthen.com (Hour-first works with 12hr time as well)
  • monthly@followupthen.com
  • every2ndTuesday@followupthen.com
  • every1stFriday4pm@followupthen.com
  • 1600every1stFriday@followupthen.com
  • LastFridayOfMonth@followupthen.com
  • LastDayOfMonth@followupthen.com

Yearly reminders

  • everyMarch30th@followupthen.com
  • everyMarch30th11am@followupthen.com
  • every11amMar30@followupthen.com
  • 11amEveryMarch30th@followupthen.com
  • 1600everyMarch30th@followupthen.com (Hour must come first with 24 hr time in this context)

Reminders at custom intervals

  • every4hours@followupthen.com
  • every2years@followupthen.com
  • every3months@followupthen.com
  • every1hour@followupthen.com

Email-Based Actions

After enabling email actions on your settings page, clicking on certain FollowUpThen links (ex: postpone) will allow you to perform the action by composing and sending an email instead of loading an external site.

How They Work

These "action emails" let you provide instructions for FollowUpThen without leaving your email, saving you countless seconds of your life that would have otherwise been spent waiting for your browser. These emails work based off of a "key" (random series of characters) at the bottom that tells FollowUpThen what to do.

Unsupported Platforms

Unfortunately not all email programs support this type of "email link". For example, the "Gmail" app on iOS, Mailbox for iOS and some others and some versions of the native Android mail client do not yet allow these actions. If you rely on one of these platforms it might be best to leave this option disabled.

Postpone Buttons

Clicking a "postpone" button will compose a postpone email. Freely change the 'to' field to any FollowUpThen address, and hit send. The followup will be postponed.

Followup Button

This lets you easily re-send your original email to the original recipients with a followup message. Everyone in the 'to' field of the original email will receive the followup (not the 'cc' or 'bcc' fields).

If you write a followup message (in the top-part of the email) it will be added to the original email, just as if you re-sent the original with a followup message. If you don't write a followup message, your default message will be used (which you can set here). The followup emails looks like it is coming from you, with a few minor exceptions. Read the details of what this message looks like or send yourself an example by composing an email to yourself and putting 1min@fut.io in the 'cc' field.

Tasks

This feature is perfect for keeping important tasks at the top of the stack until they're marked as complete. Like your very own, exceedingly persistent, personal assistant.

Unlike normal followups, tasks will continue to followup every 24 hours until marked as complete (or cancelled). Create a task by adding -t to the end of the followup time.

  • 3days-t@followupthen.com
  • friday330pm-t@followupthen.com
  • friday1530pm-t@followupthen.com
  • 1year-t@followupthen.com
  • monday9am-t-sms@followupthen.com

Tasks can be assigned to yourself, or someone else. To assign a task to yourself, use the 'to' or 'bcc' fields. To assign a task to someone else, send them an email and put the format in the 'cc' field.

Here is an example that illustrates what will happen when you assign a task to someone else:

  • To: Reilly
  • Subject: Write blog post about new feature
  • CC: 3days-t@followupthen.com

Result: This task has been assigned to Reilly. Both he and the sender will an email confirming the task which also includes links to complete or cancel it. In 3 days, if Reilly has not yet marked the task as complete, an email will be sent to both Reilly and the sender. At this point, either Reilly or the sender can choose to cancel or complete the task. If both do neither, another reminder will be sent in 24 hours. If Reilly marks the task as complete, the original sender will get a notification. Again, if neither party completes or cancels the task, a 3rd reminder will be sent in 24 hours, and so on.

Note: Tasks does not yet work as recurring reminders.

SMS Reminders

Premium users can add "-sms" to their followups to receive text message reminders. SMS reminders can be combined with tasks and recurring reminders as well. For example:

  • tomorrow1045am-sms@followupthen.com
  • tomorrow1045am-t-sms@followupthen.com
  • everyTuesday3pm-sms@followupthen.com
  • every1500-sms@followupthen.com

Calendar Integration

Premium users can view and manage their followups without leaving their calendar.



Calendar integration has been optimized for mobile (iOS, Android, Windows) to quickly manage reminders from anywhere. It will still work on desktop calendars (including Google Calendar), however, different calendar programs treat links differently. Some auto-link email addres and links, some do not.

You can check "Disable Action Emails" on your settings page to turn action emails (shown above) into regular links which some calendar programs (such as Google Calendar) may recognize as clickable links.

Setup

The calendar feed (available on your calendar page) is in Webcal format, compatible with nearly all modern calendar applications.

Setup instructions vary for each calendar system, but can usually be found by searching for "add calendar subscription in [your calendar program]".

 

Delayed Emails

Please note: This feature has been discontinued, kept here for reference purposes only.

Premium users can schedule delayed emails.

To do this, simply put "to:recipient@email.com" as the first line in the body of the email. The FollowUpThen address in the 'to' field is the date the email will be sent. Your email will appear as personal message in their inbox at the moment you specify from your name (read more about how your followups look for others).

Please note: Certain email programs attempt to automatically format this first "to:" line which can cause FollowUpThen not to recognize it as valid. You can check the status of your followup on your confirmation email or pending page. If you run into this, please let us know and we'll see what we can do for your particular email program.

 

Viewing, Editing and Canceling Reminders

Viewing and editing:

Just email pending@followupthen.com. Within a few seconds, you'll receive a return email containing your pending followups, together with links to edit or cancel them.

Premium users can also manage their followups through a simple web interface.

Canceling shortcut:

There is a handy shortcut to cancel a followup: Simply forward a message later on that thread to cancel@followupthen.com.

This works by searching for followups with matching subjects (minus the "Fwd:", "Re:", etc). If found, we'll cancel it on the spot (and will let you know). If more than one matching followup is found, we'll respond with a list of matching followups. You can decide which to cancel from there.

Automatically canceling unnecessary followups:

The cancel@fut.io shortcut described above can be put to a special use: It allows you to use FollowUpThen on every email in a conversation without the unfortunate side-effect of stacking up extra reminders you don't want. Here's an example:

  • Let's say you send an email to Mr. Forgetful and bcc 1week@fut.io.
  • But surprise! In a moment of unexpected responsiveness, Mr. Forgetful responds in 1 hour.
  • You reply, but now you're sure he's going to forget about your email, so you again bcc 1week@fut.io.
  • Now this would normally leave your first followup still active...but this time, you also bcc cancel@fut.io.
  • The cancel@fut.io address won't cancel the current followup, but will cancel the older one that is now irrelevant.
  • As the conversation continues you keep scheduling followups, and keep cancel@fut.io in the 'bcc' field.
  • Despite the many emails back and forth, you still only have one followup.

In summary, when you schedule a new followup, put cancel@fut.io in the 'bcc' field if you'd like to cancel earlier reminders with that same subject. (Note: We will only auto-cancel reminders if exactly one match is found. Read Viewing, Editing and Canceling Reminders for more)

Email-Based Actions

If you have email-based actions enabled, clicking certain links within your emails will cause an email to appear instead of loading a website. These action emails let you provide instructions to FollowUpThen without leaving your email, saving you countless seconds of your life that would have otherwise been spent waiting for your browser. It also saves time and allows for offline processing of your followups. Here are some of the email-based actions we currently offer:

Postpone Buttons

Clicking a "postpone" button will compose a postpone email. Freely change the 'to' field to any FollowUpThen address, and hit send. The followup will be postponed.

 

Followup Button

This lets you easily re-send your original email to the original recipients with a followup message. Everyone in the 'to' field of the original email will receive the followup (not the 'cc' or 'bcc' fields). If you write a followup message (in the top-part of the followup action email) it will be added to the original email, just as if you re-sent the original with a followup message. If you don't write a followup message, your default message will be used (which you can set here). The followup emails looks like it is coming from you, with a few minor exceptions. Read the details of what this message looks like or send yourself an example by composing an email to yourself and putting 1min@fut.io in the 'cc' field.

Time Saving Tips

Adding the FollowUpThen vCard to your address book will save loads of time. Instead of typing full FollowUpThen addresses, your email program will auto-complete them as you start typing.

Our short domain @fut.io is also a great way to save on keystrokes. It works just like the full domain (for example, 1week@fut.io, tomorrow2pm@fut.io, etc only shorter!

Use Cases

Getting to Inbox Zero

Clear out the messages you are keeping in your inbox by forwarding them to FollowUpThen. You will get them back at the top of your inbox the moment you need them.

Personal Assistant

FollowUpThen can help you get things done by providing the exact information you need to complete a task the moment you need it. For example:

  • Receive a check-in link for your flight exactly 24 hours ahead of time.
  • Schedule your boarding pass to arrive in your inbox one hour before boarding time.
  • See a good gift for someone? Send yourself a link to arrive in your inbox when you need to buy it.
  • Send yourself notes that will be important to cover on an upcoming meeting.

Forgetful Recipients

How are you going to remember to follow up with them? Try including followupthen.com (ex: 3days@followupthen.com) in the 'bcc' field. Get an email reminder, along with the original email the moment you need it.

Future Reminders

Send an email to yourself and have it arrive at the exact moment when you can actually do that task. (Works great from a mobile device).

Increase Sales Productivity

A follow up at exactly the right time can do wonders to convince a prospect to move ahead with a sale. Using FollowUpThen also saves the sales rep from having to do tedious data entry. It's just one email address.

Task Delegation

FollowUpThen's special "task" functionality let's you delegate tasks by email and make sure they get done. Add "-t" to your date format and we'll follow up every day until the task has been completed.

Text Message Reminders

By simply adding "-sms" to your date format, we will send a text message along with your followup. Perfect for getting reminders when you are not by your computer.

Recurring Reminders

Great for remembering birthdays, anniversaries, paying monthly bills and more.

To-Do List Overwhelm

Studies show that people are more productive when they focus on one task at a time. FollowUpThen lets you schedule a task for the future so you can focus on what you are doing at the present. You don't have to look at it over and over on a list, or think about it again and again. It will arrive when you need to think about it again.

Have a question that isn't answered here? Just email help@followupthen.com!