FollowUpThen is a simple, flexible email address that can be with any email system on any device. Explore below how this simple email address can boost your productivity. Experiment above as you go!
You can use FollowUpThen in the "Cc", "Bcc" or "To" fields of your email. Each behaves a bit different:
Here are examples of some of the scheduling formats you can use. There are many more however! Use the below dates as a starting point. Experiment more in the box above.
Abbreviations work as well
A few more abbreviations – this time with the short domain.
Follows up on the next occurrence of the specified time.
Note the use of the period (.) in some of the examples to clarify different parts of the date where needed.
Reminders at custom intervals
This feature is perfect for keeping important tasks at the top of the stack until they're marked as complete. Like your very own, exceedingly persistent, personal assistant.
Unlike normal followups, tasks will continue to followup every 24 hours until marked as complete (or cancelled). Create a task by adding -t to the end of the followup time.
Tasks can be assigned to yourself, or someone else. To assign a task to yourself, use the 'to' or 'bcc' fields. To assign a task to someone else, send them an email and put the format in the 'cc' field.
Here is an example that illustrates what will happen when you assign a task to someone else:
Result: This task has been assigned to Reilly. Both he and the sender will an email confirming the task which also includes links to complete or cancel it. In 3 days, if Reilly has not yet marked the task as complete, an email will be sent to both Reilly and the sender. At this point, either Reilly or the sender can choose to cancel or complete the task. If both do neither, another reminder will be sent in 24 hours. If Reilly marks the task as complete, the original sender will get a notification. Again, if neither party completes or cancels the task, a 3rd reminder will be sent in 24 hours, and so on.
Note: Tasks does not yet work as recurring reminders.
Premium users can add "-sms" to their followups to receive text message reminders. SMS reminders can be combined with tasks and recurring reminders as well. For example:
Viewing and editing:
Just email email@example.com. Within a few seconds, you'll receive a return email containing your pending followups, together with links to edit or cancel them.
Premium users can also use manage their followups through a simple web interface.
There is a handy shortcut to cancel a followup: Simply forward a message later on that thread to firstname.lastname@example.org.
This works by searching for followups with matching subjects (minus the "Fwd:", "Re:", etc). If found, we'll cancel it on the spot (and will let you know). If more than one matching followup is found, we'll respond with a list of matching followups. You can decide which to cancel from there.
The email@example.com shortcut described above can be put to a special use: It allows you to use FollowUpThen on every email in a conversation without the unfortunate side-effect of stacking up extra reminders you don't want. Here's an example:
In summary, when you schedule a new followup, put firstname.lastname@example.org in the 'bcc' field if you'd like to cancel earlier reminders with that same subject. (Note: We will only auto-cancel reminders if exactly one match is found. Read Viewing, Editing and Canceling Reminders for more)
Adding the FollowUpThen vCard to your address book will save loads of time. Instead of typing full FollowUpThen addresses, your email program will auto-complete them as you start typing.
Our short domain @fut.io is also a great way to save on keystrokes. It works just like the full domain (for example, email@example.com, firstname.lastname@example.org, etc only shorter!
Getting to Inbox Zero
Clear out the messages you are keeping in your inbox by forwarding them to to FollowUpThen. You will get them back at the top of your inbox the moment you need them.
FollowUpThen can help you get things done by providing the exact information you need to complete a task the moment you need it. For example:
How are you going to remember to follow up with them? Try including followupthen.com (ex: email@example.com) in the 'bcc' field. Get an email reminder, along with the original email the moment you need it.
Send an email to yourself and have it arrive at the exact moment when you can actually do that task. (Works great from a mobile device).
Increase Sales Productivity
A follow up at exactly the right time can do wonders to convince a prospect to move ahead with a sale. Using FollowUpThen also saves the sales rep from having to do tedious data entry. It's just one email address.
FollowUpThen's special "task" functionality let's you delegate tasks by email and make sure they get done. Add "-t" to your date format and we'll follow up every day until the task has been completed.
Text Message Reminders
By simply adding "-sms" to your date format, we will send a text message along with your followup. Perfect for getting reminders when you are not by your computer.
Great for remembering birthdays, anniversaries, paying monthly bills and more.
To-Do List Overwhelm
Studies show that people are more productive when they focus on one task at a time. FollowUpThen lets you schedule a task for the future so you can focus on what you are doing at the present. You don't have to look at it over and over on a list, or think about it again and again. It will arrive when you need to think about it again.
Have a question that isn't answered here? Just email firstname.lastname@example.org!